Cookies Policy

Cookies Policy of into.it MEDIA LTD

Privacy notice
Last updated: 4 June 2019
https://intoitMEDIA.co.uk (‘Website’) is provided by intoitMEDIA (‘we’/’us’/’our’). In doing so, we may
be in a position to receive and process personal information relating to you. As the controller of this
information, we’re providing this Privacy Notice (‘Notice’) to explain our approach to personal information.
We intend only to process personal information fairly and transparently as required by data protection law
including the General Data Protection Regulation (GDPR). In particular, before obtaining information from
you (including through use of cookies) we intend to alert you to this Notice, let you know how we intend to
process the information (including through use of cookies) and (unless processing is necessary for at least
one of the 5 reasons outlined in clause 2 below) we’ll only process the information if you consent to that
processing. The GDPR also defines certain ‘special categories’ of personal information that’s considered
more sensitive. These categories require a higher level of protection, as explained below.
Of course, you may browse parts of this Website without providing any information about yourself and
without accepting cookies. In that case, it’s unlikely we’ll possess and process any information relating to
you.
We’ll start this Notice by setting out the conditions we must satisfy before processing your data. However,
you may wish to start with this table at clause 4, which summarises what we intend to collect, or this table at
clause 8.5, which summarises our use of cookies. The Notice also explains some of the security measures
we take to protect your personal information, and tells you certain things we will or won’t do.
Sometimes, when you take a new service or product from us, or discuss taking a new service or product but
decide against it, we might wish to provide you with further information about similar services or products by
email or other written electronic communication. In that situation, we’ll always give you the opportunity to
refuse to receive that further information and you can change your mind at any point (opt-out) by contacting
our Data Protection Officer (DPO) as set in clause 1.4. We’ll endeavour to remind you of your right to opt-out
on each occasion that we provide such information.

 

  1. Identity and contact details
    1.1 Registered number: intoitMEDIA
    1.2 Registered office: Pride Media Centre, Stonehills, Gateshead, Tyne & Wear, NE10 0HW
    1.3 info@intoitMEDIA.co.uk
    1.4 Our Data Protection Officer (DPO), Mr Adam Wood, would welcome communication from you
    regarding any matter relating to data protection, and can be contacted by email at
    adam@intoitMEDIA.co.uk.
  2. When we’re allowed to collect information from you
    We will only collect personal information relating to you if one of the following conditions have been
    satisfied:
    2.1 You have clearly told us that you are content for us to collect that information for the certain
    purpose or purposes that we will have specified.
    2.2 The processing is necessary for the performance a contract that we have with you.
    2.3 The processing is necessary so that we can comply with the law.
    2.4 The processing is necessary to protect someone’s life.
    2.5 The processing is necessary for performance of a task that’s in the public interest.
    2.6 The processing is necessary for our or another’s legitimate interest – but in this case, we’ll balance
    those interests against your interests.
  3. How to consent
    3.1 At the point of collecting the information, we’ll endeavour to explain how we intend to use the
    information and which of these purposes apply. If we rely on consent, we’ll provide you with the
    opportunity to tell us that you’re happy to provide the information.
    3.2 If at any point in time you change your mind and decide that you don’t consent, please let us know
    and we’ll endeavour to stop processing your information in the specified manner, or we’ll delete
    your data if there is no continuing reason for possessing it.
    3.3 If you don’t consent to a particular bit of processing, we’ll endeavour to ensure that the Website
    and our service continue to operate without the need for that information.
  4. Information we expect to collect from you
    4.1 We envisage asking for the following types of information from you:
    Information
    type
    Purpose and related details Justification
    Name • We ask for this to Verify Identity • It’s necessary for the
    performance of a contract with
    you
    Email Address • We ask for this to To help process our
    membership information
    • It’s necessary for the
    performance of a contract with
    you
    4.2 We may collect personal information about you from a number of sources, including the following:
    4.2.1 From you when you agree to take a service or product from us, in which case this may
    include your contact details, date of birth, how you will pay for the product or service
    and your bank details.
    4.2.2 From you when you contact us with an enquiry or in response to a communication from
    us, in which case, this may tell us something about how you use our services.
    4.2.3 From documents that are available to the public, such as the electoral register.
    4.2.4 From third parties to whom you have provided information with your consent to pass it
    on to other organisations or persons – when we receive such information we will let you
    know as soon as is reasonably practicable.
    4.3 If you refuse to provide information requested, then if that information is necessary for a service
    we provide to you we may need to stop providing that service.
    4.4 At the time of collecting information, by whichever method is used, we’ll endeavour to alert you
    and inform you about our purposes and legal basis for processing that information, as well as
    whether we intend to share the information with anyone else or send it outside of the European
    Economic Area. If at any point you think we’ve invited you to provide information without
    explaining why, feel free to object and ask for our reasons.
  5. Using your personal information
    5.1 Data protection, privacy and security are important to us, and we shall only use your personal
    information for specified purposes and shall not keep such personal information longer than is
    necessary to fulfil these purposes. The following are examples of such purposes. We have also
    indicated below which GDPR justification applies, however it will depend on the circumstances of
    each case. At the time of collecting we will provide further information, and you may always ask for
    further information from us.
    5.1.1 To help us to identify you when you contact us. This will normally be necessary for the
    performance our contract.
    5.1.2 To help us to identify accounts, services and/or products which you could have from us
    or selected partners from time to time. We may do this by automatic means using a
    scoring system, which uses the personal information you’ve provided and/or any
    information we hold about you and personal information from third party agencies
    (including credit reference agencies). We will only use your information for this purpose
    if you agree to it.
    5.1.3 To help us to administer and to contact you about improved administration of any
    accounts, services and products we have provided before, do provide now or will or
    may provide in the future. This will often be necessary, but sometimes the
    improvements will not be necessary in which case we will ask whether you agree.
    5.1.4 To allow us to carry out marketing analysis and customer profiling (including with
    transactional information), conduct research, including creating statistical and testing
    information. This will sometimes require that you consent, but will sometimes be exempt
    as market research.
    5.1.5 To help to prevent and detect fraud or loss. This will only be done in certain
    circumstances when we consider it necessary or the law requires it.
    5.1.6 To allow us to contact you by written electronic means (such as email, text or
    multimedia messages) about products and services offered by us where:
    5.1.6.1 these products are similar to those you have already purchased from us,
    5.1.6.2 you were given the opportunity to opt out of being contacted by us at the
    time your personal information was originally collected by us and at the
    time of our subsequent communications with you, and
    5.1.6.3 you have not opted out of us contacting you.
    5.1.7 To allow us to contact you in any way (including mail, email, telephone, visit, text or
    multimedia messages) about products and services offered by us and selected partners
    where you have expressly consented to us doing so.
    5.1.8 To keep you up to date with our member benefit scheme under which, as part of your
    membership benefits, we will give you membership information and details of discounts
    and offers we negotiate from time to time on behalf of our members. We will only do this
    if you have told us that you would like this benefit.
    5.1.9 We may monitor and record communications with you (including phone conversations
    and emails) for quality assurance and compliance.
    5.1.9.1 Before doing that, we will always tell you of our intentions and of the
    specific purpose in making the recording. Sometimes such recordings will
    be necessary to comply with the law. Alternatively, sometimes the recording
    will be necessary for our legitimate interest, but in that case we’ll only
    record the call if our interest outweighs yours. This will depend on all the
    circumstances, in particular the importance of the information and whether
    we can obtain the information another way that’s less intrusive.
    5.1.9.2 If we think the recording would be useful for us but that it’s not necessary
    we’ll ask whether you consent to the recording, and will provide an option
    for you to tell us that you consent. In those situations, if you don’t consent,
    the call will either automatically end or will not be recorded.
    5.1.10 When it’s required by law, we’ll check your details with fraud prevention agencies. If you
    provide false or inaccurate information and we suspect fraud, we intend to record this.
    5.2 We will not disclose your personal information to any third party except in accordance with this
    Notice, and in particular in these circumstances:
    5.2.1 They will be processing the data on our behalf as a data processor (where we’ll be the
    data controller). In that situation, we’ll always have a contract with the data processor as
    set out in the GDPR. This contract provides significant restrictions as to how the data
    processor operates so that you can be confident your data is protected to the same
    degree as provided in this Notice.
    5.2.2 Sometimes it might be necessary to share data with another data controller. Before
    doing that we’ll always tell you. Note that if we receive information about you from a
    third party, then as soon as reasonably practicable afterwards we’ll let you know; that’s
    required by the GDPR.
    5.2.3 Alternatively, sometimes we might consider it to be in your interest to send your
    information to a third party. If that’s the case, we’ll always ask whether you agree before
    sending.
    5.3 Where you give us personal information on behalf of someone else, you confirm that you have
    provided them with the information set out in this Notice and that they have not objected to such
    use of their personal information.
    5.4 In connection with any transaction which we enter into with you:
    5.4.1 If you provide false or inaccurate information to us and we suspect fraud, we will record
    this and may share it with other people and organisations. We, and other credit and
    insurance organisations, may also use technology to detect and prevent fraud.
    5.4.2 We may need to transmit the payment and delivery information provided by you during
    the order process for the purpose of obtaining authorisation from your bank or from
    PayPal.
    5.5 We may allow other people and organisations to use personal information we hold about you in
    the following circumstances:
    5.5.1 If we, or substantially all of our assets, are acquired or are in the process of being
    acquired by a third party, in which case personal information held by us, about our
    customers, will be one of the transferred assets.
    5.5.2 If we have been legitimately asked to provide information for legal or regulatory
    purposes or as part of legal proceedings or prospective legal proceedings.
    5.5.3 We may employ companies and individuals to perform functions on our behalf and we
    may disclose your personal information to these parties for the purposes set out above,
    for example, for fulfilling orders, delivering packages, sending postal mail and email,
    removing repetitive information from customer lists, analysing data, providing marketing
    assistance, providing search results and links (including paid listings and links),
    processing credit and debit card payments and providing customer service. Those
    parties will be bound by strict contractual provisions with us and will only have access to
    personal information needed to perform their functions, and they may not use it for any
    other purpose. Further, they must process the personal information in accordance with
    this Notice and as permitted by the GDPR. From time to time, these other people and
    organisations to whom we may pass your personal information may be outside the
    European Economic Area. We will take all steps reasonably necessary to ensure that
    your personal information is treated securely and in accordance with this Notice and the
    GDPR.
  6. Protecting information
    6.1 We have strict security measures to protect personal information.
    6.2 We work to protect the security of your information during transmission by using Secure Sockets
    Layer (SSL) software to encrypt information you input.
    6.3 We reveal only the last five digits of your credit card numbers when confirming an order. Of
    course, we transmit the entire credit card number to the appropriate credit card company during
    order processing.
    6.4 We maintain physical, electronic and procedural safeguards in connection with the collection,
    storage and disclosure of personally identifiable customer information. Our security procedures
    mean that we may occasionally request proof of identity before we disclose personal information
    to you.
    6.5 It is important for you to protect against unauthorised access to your password and to your
    computer. Be sure to sign off when you finish using a shared computer.
  7. The internet
    7.1 If you communicate with us using the internet, we may occasionally email you about our services
    and products. When you first give us personal information through the Website, we will normally
    give you the opportunity to say whether you would prefer that we don’t contact you by email. You
    can also always send us an email (at the address set out below) at any time if you change your
    mind.
    7.2 Please remember that communications over the internet, such as emails and webmails
    (messages sent through a website), are not secure unless they have been encrypted. Your
    communications may go through a number of countries before they are delivered – this is the
    nature of the internet. We cannot accept responsibility for any unauthorised access or loss of
    personal information that is beyond our control.
  8. Cookies and other internet tracking technology
    8.1 When we provide services, we want to make them easy, useful and reliable. This sometimes
    involves placing small amounts of information on your computer, which is sent back to us at a later
    time. These are called ‘cookies’. These cookies are listed in the table at clause 8.5. Some
    websites don’t use cookies but use related technology for gaining information about website users
    such as JavaScript, web beacons (also known as action tags or single-pixel gifs), and other
    technologies to measure the effectiveness of their ads and to personalise advertising content.
    Multiple cookies may be found in a single file depending on which browser you use.
    8.2 Where applicable, this section of the Notice also relates to that technology but the term ‘cookie’ is
    used throughout.
    8.3 Some of these cookies are essential to services you’ve requested from us, whereas others are
    used to improve services for you, for example through:
    8.3.1 Letting you navigate between pages efficiently
    8.3.2 Enabling a service to recognise your computer so you don’t have to give the same
    information during one task
    8.3.3 Recognising that you have already given a username and password so you don’t need
    to enter it for every web page requested
    8.3.4 Measuring how many people are using services, so they can be made easier to use and
    that there is enough capacity to ensure they are fast
    8.4 To learn more about cookies, you may wish to visit: www.allaboutcookies.org,
    www.youronlinechoices.eu or www.google.com/policies/technologies/cookies/
    8.5 This Website uses, or allows use of, the following cookies:
    Cookie name Cookie qualities Consent
    needed
    Google Tracking
    Data
    • Tracking Data
    • Category 1 – essential
    • Third party: another website is placing the cookie
    • Session cookie
    • We’ve removed any information that might identify you in such a
    way that it should not be possible to reassemble the data
    • The information will be sent to intoitMEDIA so that We can see
    stats
    No
    8.6 The distinctions referred to in the above table are as follows:
    8.6.1 First party versus third party cookies – we set first party cookies ourselves; third party
    cookies are set by other entities via our Website.
    8.6.2 Session versus persistent cookies – session cookies only persist for the duration of that
    visit; persistent cookies last for longer
    8.6.3 Identifying information removed – just because we’ve done this, they will still be personal
    information if the relevant information can be reassembled
    8.6.4 Categories 1-4 found in the ICC UK Cookie guide, as explained below. Category 1
    cookies don’t require the user’s consent, though you must still tell them about the
    cookies. Categories 2-4 do require their specific and informed consent.
    Category 1 Strictly
    necessary
    These cookies are essential in order to enable you to move around the
    website and use its features, such as accessing secure areas of the website.
    Without these cookies services you have asked for, like shopping baskets or
    e-billing, cannot be provided.
    We include in this category cookies that are used only for electronic
    communication. (The ICC doesn’t refer to these cookies, but the law is the
    same.)
    Note that cookies for which another person is the controller will never be
    necessary for a service requested of you. On the other hand, if you’ve asked
    another person to send a cookie on your behalf for an essential feature of
    your website, that would be category 1.
    Category 2 Performance These cookies collect information about how visitors use a website, for
    instance which pages visitors go to most often, and if they get error
    messages from web pages. This information is only used to improve how a
    website works.
    Category 3 Functionality These cookies allow the website to remember choices you make (such as
    your user name, language or the region you are in) and provide enhanced,
    more personal features. For instance, a website may be able to provide you
    with local weather reports or traffic news by storing in a cookie the region in
    which you are currently located. These cookies can also be used to
    remember changes you have made to text size, fonts and other parts of web
    pages that you can customise. They may also be used to provide services
    you have asked for such as a live chat session.
    Category 4 Targeting and
    advertising
    These cookies are used to deliver adverts more relevant to you and your
    interests. They are also used to limit the number of times you see an
    advertisement as well as help measure the effectiveness of the advertising
    campaign. They are usually placed by advertising networks with the website
    operator’s permission. They remember that you have visited a website and
    this information is shared with other organisations such as advertisers. Quite
    often targeting or advertising cookies will be linked to site functionality
    provided by the other organisation.
    8.7 As with any other information we may collect from you, we’ll work to protect the security of your
    information during transmission by using by using Secure Sockets Layer (SSL) software to encrypt
    information you input.
  9. Links
    9.1 The Website may include third-party advertising. We do not provide any personally identifiable
    customer personal information to these third-party advertisers unless you’ve consented in
    accordance with this privacy notice, however as to cookies please see above clause Cookies and
    other internet tracking technology.
    9.2 We exclude all liability for loss that you may incur when interacting with this third-party advertising.
    10.Further information
    10.1 If you would like any more information or you have any comments about this Notice, please write
    to our Data Protection Officer as detailed in clause 1.4.
    10.2 Please note that we may have to amend this Notice on occasion, for example if we change the
    cookies that we use. If we do that, we will publish the amended version on the Website. In that
    situation we will endeavour to alert you to the change, but it’s also your responsibility to check
    regularly to determine whether this Notice has changed.
    10.3 You can ask us for a copy of this Notice by writing to the above address or by emailing us at
    info@intoitMEDIA.co.uk. This Notice applies to personal information we hold about individuals. It
    does not apply to information we hold about companies and other organisations.
    10.4 If you would like access to the personal information that we hold about you, you can do this by
    emailing us at info@intoitMEDIA.co.uk or writing to us at the address noted above. There is not
    normally a fee for such a request, however if the request is unfounded, repetitive or excessive we
    may request a fee or refuse to comply with your request. You can also ask us to send the personal
    information we hold about you to another controller.
    10.5 We aim to keep the personal information we hold about you accurate and up to date. If you tell us
    that we’re holding any inaccurate or incomplete personal information about you, we will promptly
    amend, complete or delete it accordingly. Please email us at info@intoitMEDIA.co.uk or write to
    us at the address above to update your personal information. You have the right to complain to the
    Information Commissioner’s Office if we don’t do this.
    10.6 You can ask us to delete the personal information that we hold about you if we relied on your
    consent in holding that information or if it’s no longer necessary. You can also restrict or object to
    our processing of your personal information in certain circumstances. You can do this by emailing
    us at info@intoitMEDIA.co.uk or writing to us at the address noted above.
    10.7 We will tell you if there is a breach, or a likely breach, of your data protection rights.
    ‘Just-in-time’ notices
    Privacy notice about necessary information
    We have asked for personal information from you. This information is necessary for one of the reasons
    specified in the General Data Protection Regulation.
    For more information, please read our full privacy notice at https://intoitMEDIA.co.uk/privacy

 

If you have any concerns, please contact our Data Protection Officer by email at adam@intoitMEDIA.co.uk.

 

Cookie notice
This Website makes use of the following cookies:

 

  1. Google Tracking Data – Tracking Data
    These cookies are all necessary for the service that you’ve requested from us. For more information about
    the cookies we use and our approach to the processing of personal information, please read our privacy notice at https://intoitMEDIA.co.uk/privacy